Know Every Family Before You Say Hello
Ubiq builds custom school websites that learn what every family cares about, then hand that insight straight to your enrollment platform. Know who's browsing, what they're asking and when they're ready. Start every conversation where the family already is.
Trusted by over 250 independent schools in 20+ countries.
The Cold Start Problem
An Inquiry Form Is Not a Relationship.
By the time a family fills in your inquiry form, they've already spent weeks getting to know you. They've read your financial aid page three times. Watched your athletics video twice. Compared you with two schools across town.
Then they hit submit. And your team gets a name, an email and a grade level.
Everything that family told your website disappears at the exact moment the relationship should begin. So your first call starts from zero. A generic welcome email. A tour offer they don't need. Questions they've already answered.
Families notice. And the schools that remember them win.
Your Website Should Know Families the Way You Do.
Your best admission officers remember everything. The sibling in fourth grade. The worry about the commute. The daughter who lights up when she talks about robotics.
Ubiq gives your whole team that memory, at scale. Every Ubiq website learns from each family's visits: the programs they explore, the questions they ask, the pages they keep coming back to. Then it hands that picture to your team before the first hello.
Every Visit Tells You Something.
A family's browsing is a conversation they're already having with you. Ubiq listens. Interests, concerns and readiness to talk build into a living profile your team can act on. No forms to chase. No guesswork before the call.
What your team learns, and why it matters:
| What they care about |
|---|
|
A family who spends ten minutes on your arts program isn't asking about athletics. Ubiq surfaces each family's real interests, so your first conversation speaks to what matters to them. Not a script. A connection. |
| What's holding them back |
|
Repeat visits to the financial aid page. Time spent on transportation. A late-night chatbot question about boarding. These are the concerns families rarely say out loud. Your team sees them early and answers them before they become reasons to walk away. |
| When they're ready to talk |
|
A returning visit after weeks of silence. A second look at the application page. Ubiq flags the moments that matter, so your team reaches out when families are leaning in. Not when it happens to be next on the call list. |
Real-Time Relationships
Every Conversation Starts Warm.
Get an alert the moment a family returns to your site. See which families are heating up and which have gone quiet. Read the questions they asked your chatbot at 11pm. Send a follow-up that references what they actually looked at.
Ubiq connects directly to the enrollment systems your team already runs: Blackbaud, Veracross, Ravenna, iSAMS, OpenApply and HubSpot. Website insight flows straight into the records you work from every day. No double entry. No switching tabs. No family falling through the gaps between systems.
Less time hunting for context. More time building relationships that end in a signed enrollment contract.
Fully integrated with your favourite admissions platforms.
Prove your Impact
Know What Moves a Family to Yes.
Your board wants an enrollment forecast. Your head wants a full incoming class. You want to know which conversations, events and follow-ups actually tip a family from admitted to enrolled.
Ubiq AMAIS tracks every family from first visit to signed contract. See which touchpoints build momentum and where families stall. Spot the admitted families at risk of melting before decision day. Forecast your class with evidence, not gut feel.
No more "we think the revisit day did it".
Built for Enrollment Teams Who Refuse to Lose a Family.
Ubiq AMAIS powers leading independent schools around the world. Six tool suites bring your website, your family data and your follow-up into one place, so your team spends less time on admin and more time with families.
Design. Tech. Service. One Team.
Partnership
Launch Day is Day One
Your website should get smarter every enrollment cycle. You get a dedicated team who knows your goals, your yield targets and your admission calendar. Every quarter, we review what's working, where families are stalling and what to change before the next inquiry season.
We don't act like a vendor. We work like an extension of your admission office.
How we support your team:
|
Launch with confidence |
|---|
|
Your new site goes live ready to work. We migrate your content, connect your enrollment systems and train your team before launch. Everyone who touches the site, or the data behind it, knows how to use it on day one. |
| Answers from people who know enrollment |
|
Open house week doesn't wait, and neither should you. When a question comes up, you reach a team that understands admission, not a generic help desk. New associate director joining mid-cycle? We'll get them up to speed too. |
| Always on, always secure |
|
Families browse at midnight, on weekends and from every time zone. Your website is there every time: 99.9% uptime, monitored around the clock. Family data is protected, and updates and hosting are handled for you. |
|
A website that keeps improving |
|
Every cycle teaches us something. We test what's working, refine what isn't and roll out new tools as the platform grows. Your feedback shapes what we build next. The site you have in year three should enroll more families than the one you launched with. |
School Website FAQs for Enrollment Teams
What is a school website built for enrollment teams? |
|---|
|
It’s a school website that does more than look good. A Ubiq website learns what each prospective family cares about from how they browse, then hands that insight to your enrollment platform. Your team knows who is interested, what they’re asking and when they’re ready to talk. |
How does Ubiq know what a prospective family cares about? |
|
Every visit is a signal. Ubiq tracks the programs a family explores, the pages they return to, the videos they watch and the questions they ask your chatbot. That builds a living profile of their interests, concerns and readiness. Families never fill in an extra form. |
Which enrollment and admissions platforms does Ubiq integrate with? |
|
Ubiq connects to Blackbaud, Veracross, Ravenna, iSAMS, OpenApply and HubSpot. Website insight flows straight into the records your team already works from. No double entry. No switching tabs. No family falling through the gaps between systems. |
What does my team see when a family submits an inquiry form? |
|
The whole story, not just a name, an email and a grade level. Your team sees what the family explored, what’s holding them back and how close they are to deciding. Your first call starts where the family already is. |
Will my team get alerts when a family is ready to talk? |
|
Yes. You get an alert the moment a family returns to your site. See which families are heating up, which have gone quiet and what they asked your chatbot at 11pm. Then send a follow-up that references what they actually looked at. |
Can Ubiq help us forecast enrollment and prove ROI? |
|
Yes. Ubiq AMAIS tracks every family from first visit to signed contract. See which events, conversations and follow-ups build momentum, where families stall and which admitted families are at risk of melting before decision day. Forecast your class with evidence, not gut feel. |
Is prospective family data secure with Ubiq? |
|
Yes. Ubiq is SOC 2 compliant and backed by 99.9% uptime. Family insight only syncs with the systems your school already uses, so your data stays where your team works. |
What support does our enrollment team get after launch? |
|
A dedicated team that knows your goals, your yield targets and your admission calendar. Every quarter, we review what’s working, where families are stalling and what to change before the next inquiry season. Launch day is day one. |
How do we get started with Ubiq? |
|
Book a 30-minute call. We’ll walk through your inquiry journey and your current systems, then show you how Ubiq gives your team a clearer view of every family in your pipeline. |
Ready to Meet Your Families Where They Already Are?
Book a 30-minute call. We'll walk through your inquiry journey, your current systems and how Ubiq can help, giving you a clearer view of every family in your pipeline.
Not ready? Calculate your potential ROI with Ubiq first or get the monthly school marketing briefing.